Formicio Limited (‘We’) is committed to protecting and respecting your privacy.

This policy sets out the basis on which we will process and store any personal data we collect from you, or that you provide to us, whether via our websites www.formicio.com and www.beyond-default.com or otherwise. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Formicio Limited, 180 Piccadilly, London W1J 9HF or enquiry@formicio.com.

  1. Relevant legislation

    Along with our business and internal computer systems, our websites are designed to comply with the following national and international legislation with regards to data protection and user privacy:

    • UK Data Protection Act 1998 (DPA)
    • EU Data Protection Directive 1995 (DPD)
    • EU General Data Protection Regulation 2018 (GDPR)

    The compliance of our websites with the above legislation, all of which are stringent in nature, means that they are likely to be compliant with the data protection and user privacy legislation set out by many other countries and territories as well.

  2. Personal information that our websites collect and why we collect it

    Our aim is to be responsible, transparent and secure when using your data. Formicio specialises in management consulting services, specifically business strategy and change management. Our services are utilised by organisations across a broad range of industries and services. We want to ensure everyone who utilises our services is able to receive the full benefits from them; therefore this policy encompasses all of our associated services.

    Our expectation is that individuals who consent to providing us with their personal data share an interest in our aims and objectives focused on supporting organisations on all aspects of assessing, developing and operationalising strategy. If this is not your expectation, please do not send a contact us email or subscribe to our bulletins providing your personal data. Entering your personal data into the sign-up boxes indicates that you have read and understood the terms and conditions of this policy.

    Please take a moment to read through what information we collect about you and how it might be used. This website collects and uses personal information for the following reasons:

    2.1 Site visitation tracking
    Like most websites, our websites use Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our sites, to better understand how they find and use our web pages and to see their journey through the website.

    Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address, which could be used to personally identify you, but Google does not grant us access to this. We consider Google to be a third-party data processor (see section 5 below).

    GA makes use of cookies, details of which can be found on Google’s developer guides. FYI our website uses the analytics.js implementation of GA.

    Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.

    2.2 Comments on our blog/news/listings
    Should you choose to add a comment to any posts that we have published on our blog or news, the name and email address you enter with your comment will be saved to this website’s database, along with your computer’s IP address and the time and date that you submitted the comment. This information is only used to identify you as a contributor to the comment section of the respective blog post and is not passed on to any of the third-party data processors detailed below.

    Your comment and its associated personal data will remain on this site until we see fit to either a) remove the comment or b) remove the blog post. Should you wish to have the comment and its associated personal data deleted, please email us using the contact address at the end of this document, using the email address that you used to provide a comment.

    If you are under 16 years of age you MUST obtain parental consent before posting a comment on our blog.

    NOTE: You should avoid entering personally identifiable information to the actual comment field of any blog post comments that you submit on this website.

    2.3 Contact forms and email links
    Should you choose to contact us using any of the email addresses on our websites or the email address on the Contact Us page, none of the data that you supply will be stored by this website or passed to/be processed by any of the third-party data processors defined in section 5 without us obtaining your consent. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Where possible our server uses TLS for email encryption in transit. If your mail server does not use TLS, mails between us will not be encrypted.

    2.4 Email bulletin
    If you choose to subscribe to our email bulletin, the email address that you submit to us will be stored on our company’s database and by MailChimp who provide us with email marketing services. We consider MailChimp to be a third-party data processor (see section 5 below). The email address that you submit will not be stored within this website’s own database.

    Your email address will remain on MailChimp’s database for as long as we continue to use MailChimp’s services for email marketing or until you specifically request removal from the list. Your email address will also remain on our company’s database until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email bulletins that we send you or by emailing us on the email address at the bottom of this page. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list.

    If you are under 16 years of age you MUST obtain parental consent before joining our email bulletin.

  3. How we store your personal information

    As detailed in section 2.2 above, if you submit a comment to a blog post published on our websites some personal information will be stored within the websites’ databases. This is currently the only occasion where personal data will be stored on our websites.

  4. About our websites’ server

    Our websites are hosted by Namesco, whose privacy policy can be found on their website.

  5. Our third-party data processors

    We use a two third parties to process personal data on our behalf. These third parties have been carefully chosen and comply with the legislation set out in section 1.

  6. Data backup

    Our backup data is encrypted in transit and at rest, and held in a Tier 3 datacentre in the UK.

  7. Data breaches

    We will report any unlawful data breach of this website’s database or the database(s) of any of our third-party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

  8. Changes to our privacy policy

    This privacy policy may change from time to time in line with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. Specific policy changes and updates are mentioned in the change log below.

  9. Change log

    Privacy policy instigated: 09/05/2018

  10. Data Controller

    The data controller of this website is Formicio Limited, a UK Private Limited Company, registration number 07146177.

    Whose registered office is 26 Hazelwood Road, Oxted, Surrey RH8 0HZ.

  11. Data protection representative

    Contact for all privacy concerns and enquiries:
    Donna Laban
    020 7917 2993
    donna.laban@formicio.com